Member Attendance Guidelines
Obviously, the best way to get involved in Rotary is to attend meetings, get to know the members and join a committee or project. Club #14 encourages all Rotarians to maintain their attendance record at 60%. If at times you are unable to attend our regular Tuesday meetings, there are numerous ways you can “makeup” such as:
- other club meetings — there are two other clubs in Lincoln – East, and South — the time and location of these meetings is listed in the Propeller. Information about when and where Rotary Clubs meet around the world is available on the website – www.rotary.org, or from Executive Director Mary Buckley. Other Rotarians have said that attending Rotary meetings during their travels are highlights of their trip. For credit, obtain a makeup card at the meeting and return to ED Mary Buckley, or simply email her with date and location of makeup.
- NEOS meetings, committee meetings, board meetings, or other special events. Committee chairs or meeting hosts are responsible for reporting attendance - make sure they remember to pass around a sign-up sheet.
- service projects such as Bell Ringing, Gathering Place, or TeamMates Mentoring. In general, committee chairs are responsible for reporting participation for makeup credit and one makeup is awarded for each hour. TeamMate Mentors must report their time to ED Mary Buckley for credit.
- electronically through rotaryeclubone.org. EClub One has articles and a makeup feature that currently attracts Rotarians around the globe. It involves a 30-minute interactive club website activity with an electronic “makeup card” sent to ED Mary Buckley.
In general, makeups are good for thirty (30) days before or after the meeting. Special luncheon meetings such as Business Networking Day, Nebraskan of the Year and Salute to Business are “two-fers”, meaning that in addition to counting as a regular meeting, you receive a “makeup” good for 30 days. Furthermore, the board has approved special “bonus” makeups such as attendance at a Rotary District or International Conference, attendance at our annual fundraiser, and “Santa Cause” contributions for missed holiday meetings that are good for anytime during the Rotary year.
In spite of all this, situations may still occur that make it difficult to maintain 60% attendance. In accordance with the standard club bylaws of Rotary International, upon written request to the board, a member’s absence shall be excused if:
- the absence complies with the conditions and under circumstances approved by the board. The board may excuse a member’s absence for periods of six weeks up to one year for reasons which it considers to be good and sufficient (excused). Such an absence does not count against the club’s percentage and does not maintain a perfect attendance record.
- the age of the member is 65 or above and the aggregate of the member’s years of age and years of membership in one or more clubs is 85 years or more and the member has notified the club secretary in writing of the member’s desire to be excused from attendance and the board has approved (exempt).
In the event that a member whose absences are excused under the provisions above attends a club meeting, the member’s attendance shall be included in the membership figure used to compute this club’s attendance.